Accounting Assistant

Location: Eldorado, Kansas
Date Posted: 02-13-2018
Company: Butler Electric Cooperative ("BEC")
Job Title: Accounting Assistant
Job Classification:  Non-Exempt, Full-time           
Reporting Relationship: Chief Accountant
Primary Accountability:
The Accounting Assistant provides maximum service to member-consumers by assisting with the maintenance of accurate financial records and statistical reports, as well as assisting with the record keeping within the prescribed system of accounts.
Major Duties:
  • Performs accounts payable responsibilities, including data entry of accounts payable invoices, preparing checks for payments of invoices, maintaining all accounts payable system records and preparing month end reports.
  • Prepares accurate electric and broadband billing statements in a timely manner
  • Prepares the Cooperative’s 1099s on an annual basis.
  • Accurately prepares and performs payroll data entry, including depositing the employees’ payment into the correct checking and/or savings account.
  • Maintains all of the payroll system records and prepares month-end, quarterly and year-end forms and reports.
  • Responsible for calculating and preparing sales and compensated use.
  • Prepares monthly statistical reports for the Kansas Department of Labor, as well as the LCS report for the Kansas Electric Cooperatives, Inc.
  • Maintains individual employee payroll records by entering applicable data into the computer.
  • Prepares electronic tax payments on a semi-monthly basis.
  • Performs general office duties, such as filing, maintaining office supplies, answering telephones, and handling routine correspondence.
  • Participates in the annual Cooperative meeting, as required.
  • Assists the Chief Accountant by balancing subsidiary ledgers to the general ledger.
  • Cross-trains in other areas in order to fill in for absent employees.
  • Builds and maintains positive public relations for the Cooperative.
  • Interprets and applies administrative policies, rules, regulations, and procedures of the Cooperative’s work processes.
  • Ensures strict confidentiality of financial records.
  • Maintains BEC’s record retention schedules
  • Organizes the vault as needed.
  • Performs additional duties as assigned by the Chief Accountant.
  • High School diploma or GED
  • A minimum of five (5) years of accounting experience.
  • Must possess a thorough knowledge of modern office practices, procedures and equipment, including word processors, computers, calculators, typewriters, copiers and other standard office equipment.
  • Must possess a thorough knowledge of office procedures, including accounts payable, accounting principles and telephone skills.
  • Ability to demonstrate a personality which is pleasant, cooperative and mature.
  • Ability to maintain accurate records, filing systems and develop reports.
  • Ability to effectively communicate, present information and respond to questions, both in a written and verbal manner.
  • Ability to interpret and apply administrative policies, rules, regulations and procedures.
  • Ability to learn the methodology of equipment used in computer data entry work during a training period of over thirty (30) days and up to three (3) months.
  • Proficient in basic math principles, including arithmetical computations.
Physical Demands:
  • Ability to sit or stand for extended periods of time.
  • Ability to stand, lift, carry, push, pull, balance, stoop, reach, handle, talk, hear, see, grasp, move head and neck and movement across mid-line.
  • Ability to lift up to fifteen (15) pounds with frequent lifting and/or carrying of objects weighing up to ten (10) pounds.
  • Finger dexterity, manual dexterity, alertness, precision, motor coordination, auditory discrimination and tactile discrimination.  

Work Environment:
  • Inside/Indoor environment which provides protection from weather conditions, but not necessarily temperature changes.
  • Interaction with staff and customers.
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