Executive Director

Location: Topeka, Kansas
Date Posted: 07-27-2017
Company: TDC Learning Centers, Inc.
Position: Executive Director
Job Classification: Exempt, Full-Time
Reporting Relationship: Board of Directors

Primary Accountability:
The Executive Director is responsible for directly supervising TDC Learning Center, Inc. directors and administrative office staff.

Major Duties:
General Agency Administration
  • Responsible for the regulation of business and agency administration in the central office of the employer, including the handling of all appropriate correspondence and approving all requisitioned purchases.
  • Works with agency community board of directors:  planning monthly board meetings; preparing reports; attending board committee meetings; assist board in developing volunteer and financial resources.
  • Responsible for all board to agency and staff communication.

Financial Administration
  • Manages and supervises all agency financial resources, operations and policies.
  • Develops annual budget in conjunction with finance committee and prepares individual center budgets for directors.
  • Supervises and/or writes grants and responsible for timely and compliant reporting.
  • Ensures a financial audit is conducted annually.
  • Assists board in the planning and implementation of fundraising activities.
  • Supervises daily program accounting and financial record keeping.

Personnel Management / Human Resources
  • Implements personnel policies and procedures.
  • Develops staff manuals, agency affirmative action procedures, agency grievance procedures, salary schedule, job descriptions for all employment classifications, employee performance standards, evaluation procedures and documentation for personnel files.  
  • Supervises all employee recruitment and establishes minimum qualifications for all job classifications.  
  • Works in conjunction with the agency Board Personnel Committee to implement policy directives from the Board. 
  • Recruits, hires, supervise and evaluate center directors and administrative staff and facilitate recruitment of all other agency personnel.  
  • Oversees all agency benefit programs, including but not limited to:  Worker’s Compensation Insurance; Retirement; Medical; Vacation; Sick; and Holidays.

Program Development / Evaluation
  • Implements and maintains agency center standards:  State licensing; DCF standards & requirements; KQRIS or Accreditation; CACFP program requirements; local and state building, fire and health codes; insurance needs.
  • Supervises the development of individual center goals, child assessments, referral procedures and documentation of all center activities.
  • Assesses community needs and evaluates all agency programs.
  • Supervises and maintains database with accurate daily enrollment information, demographics and parent account information.
  • Conducts regular staff meetings with center directors.
  • Selects and maintains all facilities for agency programs.
  • Stays current on emerging trends and center needs to facilitate additional program development as needed.
  • Facilitates and participates in long range planning.
  • Visits all sites regularly.

Public and Community Relations
  • Markets agency services, develops informational brochures.
  • Community and state-wide networking with human service providers as needed.
  • Advocates for child care services and early childhood professionals in the broad context of social services.
  • Networks with early childhood providers and administrators.
  • Meets with state and local regulators as needed.
  • Participates on advisory boards and committees.
  • Represents TDC at national and state conferences and professional meetings when budget allows for participation.
  • Communicates regularly with all program partners including corporate partners, lessors, and others to ensure good relationship and to address issues in a timely fashion.
  •  Gives public presentations to various community and business groups.

Facilities Management
  • Conducts random, unannounced facilities inspections at least twice each year.
  • Develops action plans and monitors compliance.

Minimum qualifications
  • Bachelor’s degree from an accredited college.
  • Two (2) years of experience, preferentially in administration (including program development), United Way or multiple funding source budgeting, financial management, personnel management, grant writing,
  • Excellent verbal and written communication skills.
  • Proficient computer skills, including Microsoft Office.
  • Experience with early childhood issues preferred.
  • Demonstrated capabilities in working with parents, other public, board, committees and similar agencies and services (public and private).

Physical Demands
  • Ability to climb stairs, reach, bend, stoop, and sit for long/short periods of time.
Work Environment
  • Well lighted, well heated or air conditioned inside environment.
  • May be required to travel to other facilities in inclement weather conditions.

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