Accounting/Administrative Services Manager

Location: Topeka, KS
Date Posted: 09-27-2017
Company: Kansas Automobile Dealers Association
Position: Accounting/Administrative Services Manager
Job Classification: Non-Exempt, Full Time
Work Schedule: Mutually determined
Reporting Relationship: CEO/President
Primary Accountabilities:
The Accounting/Administrative Services Manager is responsible for various accounting and bookkeeping tasks of Kansas Automobile Dealers Association (“KADA” or “Association”), including preparing invoices, entering bills, monitoring accounts receivable and accounts payable, processing payroll, maintaining employee benefits records, reconciling monthly bank statements, preparing monthly reports, and other duties as assigned.
Major Duties:
  • Plans and organizes work so all assignments and job responsibilities are completed within the designated time frames; notifies President when problems are encountered which may interfere with completing an assignment on time.
  • Recognizes own needs for training and requests assistance early enough that assignments can be completed within the designated time frames.
  • Shares ideas for improving current procedures and helps implement the agreed upon changes.
  • Maintains a current accounting procedures manual, to include all the KADA accounting procedures and the steps required to accomplish them.
  • Participates in cross-training with other staff on key job functions.
  • Coordinates and processes all HR benefits products.
  • Monitors and reconciles bank accounts on a timely basis.
Accounts Receivable:
  • Prepares invoices for items sold.
  • Posts payments to the accounts as they are received.
  • Prepares and makes bank deposits timely.
Accounts Payable:
  • Inputs vendor bills and prepares checks or processes payments.
  • Pays bills timely to avoid late charges and vendor disputes.
  • Monitors vendors and vendor billings.
Financial Reports:
  • Prepares system generated income statements and balance sheets on a timely basis.
Other Duties/Responsibilities:
  • Maintain records and files in an orderly and timely manner, including destruction of old records.
  • Assists in preparing correspondence and special reports.
  • Answers phones and greets guests as required.
  • High School graduate or equivalent with minimum of two (2) years’ work experience as a Full Charge Bookkeeper.
  • Knowledge of basic accounting principles.
  • Experience with Excel, Word and QuickBooks Pro required.
  • Ability to work independently, without close supervision.
  • Ability to organize work to meet established time lines.
  • Able to communicate in writing and verbally with customers and vendors.
  • Strong attention to accuracy and detail required.
Physical Demands:
  • Ability to sit for extended periods of time.
  • Ability to read computer screens and mail, email, talk on the phone.
  • Ability to unpack and move supplies up to twenty-five (25) lbs.
Work Environment:
  • Professional and deadline-oriented environment in an office setting.
  • Interaction with staff and customers.

To apply for this position, please send a resume to
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