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Business Manager

Topeka, KS
Company: Community Care Network of Kansas
Position: Business Manager
Job Classification:  Exempt, Full-Time
Supervisor: Chief Financial Officer (“CFO”)
Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m.
 
Community Care Network of Kansas Why:
Community Care Network of Kansas exists to achieve equitable access to high quality Health Care for all Kansans.
 
Community Care Network of Kansas Values and Behaviors:
Integrity
  • We are accountable for what we say and what we do.
  • We will not compromise our values, no matter what.
Results
  • We deliver high quality, data-driven results.
  • We focus resources to maximize impact.
Engaged Employees
  • Our team is our greatest asset.
  • We thrive in an environment where we value individual talents and their contributions to the team.
Innovation
  • We challenge the status quo.
  • We celebrate the freedom to dream beyond these walls and create change to shape the future.
Service
  • We exist to serve our members.
  • We exceed member expectations by providing exceptional service.
Primary Accountabilities (Responsibilities):
The Business Manager is responsible for human resources (HR), contracting, operations, information technology, and grants coordination for Community Care Network of Kansas (“Community Care”) with guidance and direction from the CFO.  This position will serve as the HR Manager and assist with various finance activities. The Business Manager will also backfill the Staff Accountant position when needed to ensure operational activities are maintained.

Major Duties:
Human Resources
  • Coordinates HR activities by assisting in recruiting duties, including advertising, interviewing, employment verification, skill base testing of candidates, and facilitating the new employee onboarding process.
  • Ensures compliance with all governmental, labor, and funder laws and regulations related to labor/employee requirements including but not limited to EEO, ADA, FMLA, ERISA, and worker compensation. 
  • Maintains up-to-date State and Federal employee requirements and guidelines related to hiring, leave, employee classifications, workmen’s compensations issues, unemployment insurance, health insurance, and all other issue regarding employees.
  • Works with CFO on employee benefits administration.
  • Maintains an organizational structure, operating practices, policies, and procedures that are responsive and adaptable to evolving business needs.
  • Updates job knowledge by remaining aware of new regulations and best practices; participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
  • Manages HR functions to maximize employee strength and diversity through implementation of a comprehensive recruitment, hiring, and retention plan with long-term goals, strategies, performance benchmarks, and dashboards.
  • Establishes strategies to ensure the organization uses a supportive, collaborative, coaching approach to staff development, with timely and appropriate training and professional development.
Operations
  • Supervises the work of Operations Staff and the Administrative Assistant in performing administrative functions to maintain continuous operations.
  • Analyzes current technology infrastructure and explore expanded or new technology and systems that support Community Care’s growth, efficiency, and training and technical assistance.
  • Manages the grant applications process as required, completes program/fiscal reports to funding sources, and prepares other reports as needed.
  • Manages the membership application and annual renewal process.
  • Provides technical assistance to members related to operational excellence, as requested.
Finance and Accounting
  • Ensures governmental compliance, including satisfying all requests for information from outside entities.
  • Oversees annual business insurance renewal.
  • Serves as primary backup for Staff Accountant, including performing payroll, accounts receivable and accounts payable functions.
  • Provides administrative support to the CFO as needed.
  • Assists the CFO with grants management reporting and tracking.
  • Assists with monthly close and associated management reporting and analysis.
  • Assists with preparation for annual external audit.
  • Identifies issues and recommends improvements to accounting policies and processes.
  • Supports the annual operating budgeting process.
  • Participates as an active member of the Community Care team by developing an overall breadth of knowledge involving all of the Community Care activities and by working together to develop cooperative programs when possible.
  • Utilizes current and new technology required to complete the tasks of the position.
  • Performs all other duties as assigned.
Qualifications:
  • Bachelor’s degree in human resources, accounting, business administration, or related field.
  • Three (3) to five (5) years of work-related experience is preferred, with at least one (1) year at a supervisory or manager level.
  • Unrestricted Driver’s License required.
  • SHRM certification preferred.
  • Proficient in QuickBooks and Microsoft Office suite.
  • Ability to learn Smartsheet, Tsheets, Slack and other software.
  • Ability to operate as an effective tactical leader, as well as strategic thinker.
  • Proven record of accomplishment facilitating progressive organizational change and development.
  • Energetic, flexible, collaborative, and proactive; a team leader who can positively and productively affect both strategic and tactical operational and administration initiatives.
  • Ability to complete and lead focused, detailed work, assuring completeness and accuracy.
  • Strong interpersonal, organizational, written and verbal communication skills.
  • Leadership skills, understanding of cultural influences on health status and underserved populations and a willingness to assist health professionals in improving quality care.
  • Ability to promote a professional and positive appearance and work environment.
  • Ability to work effectively with multiple individuals and manage several projects at once with minimal supervision
  • Demonstrated poise, tact and diplomacy with the ability to handle sensitive and confidential information and situations.
Physical Demands:
  • Regularly maintain stationary position with regular need to relocate to attend meetings internally and externally.
  • Ability to read computer screens and operate computer peripherals for an extended period of time, or the ability to discern electronic information through reasonably available accommodations.
  • Regularly communicate with staff, members and stakeholders in writing, video conferencing and in-person meetings.
  • Ability to lift or have the ability to utilize reasonably available resources to maneuver, up to twenty-five (25) pounds.
  • Regularly required to speak and hear, sit, stand, bend, stoop, kneel and walk.
  • Ability to travel, as needed.
Work Environment:
Professional and deadline-oriented environment in an office setting with regulated temperatures and moderate noise level.
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