Company: Anesthesia Associates of Topeka
Job Title: Medical Billing Clerk
FLSA Status: Non-Exempt, Full-time, On-Site
Work hours: Monday-Friday, 8:00am-5:00pm
Reports to: Office Manager
Location: Topeka, KS
Pay Range: Starting at $18.50/hr, based on experience

Summary: Revenue-generating position responsible for ensuring accurate and timely billing, claims processing, payment posting, and collection activities in support of organizational financial performance.

• Accurately input patient demographic, insurance, and medical data to generate charges.
• Submit claims to insurance carriers and/or issue billing statements to patients.
• Post payments from patients and insurance companies, ensuring reimbursement accuracy.
• Actively manage and collect on delinquent accounts.
• Perform miscellaneous administrative duties as assigned.

Responsibilities:

• Verifying and entering patient demographic information, accurate CPT/ICD-10 codes, and current insurance details for each charge.
• Processing and submitting claims to multiple insurance carriers in accordance with payer requirements.
• Reviewing payment accuracy; posting payments and following up on discrepancies, denials, and appeals.
• Maintaining current knowledge of insurance-specific policies and procedures, including claim filing and timely filing requirements.
• Performing additional accounts receivable duties as assigned.

Secondary Responsibilities (as part of Billing Team):

• Completing morning operational tasks, including system start-up, running error reports, reconciling active balance sheets, and confirming successful submission of prior-day electronic claims.
• Retrieving daily mail; posting patient payments and resolving discrepancies.
• Calculating, preparing, and reconciling daily deposits.
• Reconciling and balancing daily payment worksheets.
• Answering phones and resolving patient inquiries in a professional and customer-focused manner.
• Entering daily patient demographic, insurance, and medical information (CPT codes, ICD-10 diagnosis codes, anesthesia time, and provider details) after verifying accuracy against hospital records.
• Verifying and posting insurance payments and completing required follow-up actions, including appeals, payer outreach, and corrected claim submissions.
• Managing and resolving delinquent accounts within the collection queue.
• Reconciling credit account balances.

Minimum Qualifications: (Qualification requirements)

Education

• High school graduate.

Experience

• Medical billing experience strongly preferred.
• Prior customer service experience preferred.

Skill Requirements

• Knowledge of medical terminology.
• Strong attention to detail and accuracy.
• Ability to collaborate with physician offices and insurance companies.
• Proficiency in Microsoft Word, Excel, and Outlook, with extensive use of web-based systems.
• Ability to operate standard office equipment.
• Self-motivated with the ability to work independently and with minimal supervision.
• Strong problem-solving and decision-making skills.
• Highly organized with effective time management skills.
• Ability to understand and comply with confidentiality and HIPAA requirements.
• Professional demeanor and strong interpersonal skills.
• Demonstrated ability to follow up and follow through on assigned tasks.

Physical Demands

• Ability to remain in a seated position for extended periods while performing job duties.
• Ability to use hands and fingers to operate a computer keyboard, mouse, and other standard office equipment.
• Ability to communicate effectively with patients, staff, and external partners, including the ability to exchange accurate information.

Work Environment

• Fast-paced, office-based healthcare environment.
• Requires flexibility and adaptability to changing priorities and workloads.

Additional Duties:
Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.