Washburn University Alumni Association and Foundation
Development Specialist – Gift Planning
Monday - Friday, 8:00am - 5:00pm | Occasional evening and weekend hours
Executive Administrator and Team Lead
Washburn University Alumni Association and Foundation is committed to building a community of support to continuously strengthen Washburn University and enhance the educational opportunities and experiences of our students. We build life-long partnerships with alumni and friends, and secure, invest, and steward private financial support.
The Development Specialist – Gift Planning position is an integral part of the Washburn University Alumni Association and Foundation (“the Foundation”) donor relationship development, stewardship, fundraising, and planned giving team. The Foundation has ambitious fundraising plans, and this role will provide support for handling day-to-day details of the office to ensure deadlines are met, timely customer service is provided, and fundraising goals are achieved. This position enhances the impression of the Foundation by providing professional, efficient, and personalized service to the Foundation staff, donors, the University and the public.
Major Duties Include:
- Organizes, plans and prioritizes work assigned by the Director of Gift Planning & Development; requires critical thinking;
- Manages the calendar and makes appointments for meetings and travel plans for Director of Gift Planning and other development directors as assigned, including but not limited to: scheduling appointments with donors or prospective donors, arranging and preparing for meetings on- and off-site, coordinating in-state and out- of-state travel plans (flight, hotel, rental car, etc.), and assists with campus and community event planning;
- Provides planned giving proposals and reports for development specialists and/or development directors as needed; requires use of PG Calc software;
- Helps to create and deliver educational support to fundraising team as assigned;
- Assists to monitor web site pages and activity for the planned giving team;
- Prepares correspondence, form letters and other reports, sometimes involving non- standardized data or information of a complex nature. Assists with project mailings, manipulates data and uses mail merges. Uses multiple software applications (PG Calc, Microsoft Word, Excel, PowerPoint) to complete various administrative functions in a professional manner;
- Prepares and maintains appropriate files and records of a confidential and sometimes complex nature;
- Maintains accurate records in the donor information system (Raiser’s Edge) and sends updated information to the data management team;
- Uses office telephone procedures and etiquette properly;
- Performs other work as directed or required; actively seeks ways to assist the Development team to enhance their ability to meet planned gift and fundraising goals;
- Bachelors degree preferred from and accredited college/university. Significant work experience or combination of work experience and education can be substituted;
- Three to five years of relevant development or administrative experience is required;
- Experience in sales and/or customer service environment helpful;
- Intermediate level skills required in Microsoft Office software, including ability to perform mail- merges, create presentations in PowerPoint, manipulate data in Excel and maintain calendars in Outlook. Relational database experience preferred; Experience with PG Calc a plus;
- Experience with office practices and procedures;
- Proficient in English, grammar, spelling, punctuation, professional telephone etiquette and basic math; above average writing skill;
- Ability to organize, multi-task, plan and set priorities with minimal supervision and participate as part of a team;
- Acute attention to detail is required and ability to exercise good judgment;
- Must exhibit strong interpersonal communication skills and the ability to establish and maintain effective working relationships inside and outside the Foundation and across all levels of the organization;
- Position continually requires demonstrated poise, tact, and diplomacy with the ability to handle sensitive and confidential information and situations;
- Reliable and predictable attendance.
- Ability to sit for extended periods of time;
- Ability to read computer screens and mail;
- Ability to unpack and move supplies up to 50 lbs.
- Professional and deadline-oriented environment in an office setting;
- Interaction with staff and customers.
Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee(s) holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.
To apply: Please submit your resume, cover letter and three professional references.
*The Foundation does not discriminate in employment opportunities or practices on the basis of race, color, age, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, disability, genetic information, military status or membership in other protected groups. This policy governs all aspects of employment, including but not limited to selection, job assignment, compensation, discipline, termination, and access to benefits and training.