Organization: Washburn University Alumni Association and Foundation
Title: Accounting and Fund Specialist
Job Classification: Non-exempt, Full-time
Work Schedule: Monday-Friday, 8:00 a.m. – 5:00 p.m.
Reporting Relationship: Director of Finance

Washburn University Alumni Association and Foundation is committed to building a community of support to continuously strengthen Washburn University and enhance the educational opportunities and experiences of our students. We build life-long partnerships with alumni and friends, and secure, invest, and steward private financial support.

Primary Accountability:
The Accounting and Fund Specialist position has the primary responsibilities related to payments to vendors, managing new and existing funds and reporting their balances to campus partners, performing various reconciliations, and preparing daily journal entries.

The work involves accounting, which requires significant attention to detail, including a high volume of routine tasks. The Accounting and Fund Specialist will work very closely with other Finance staff, those making the daily deposits, and the Gift Processing team. This role must establish and nurture effective, collegial working relationships with co-workers and university partners, representing the Washburn University Alumni Association and Foundation in a positive and professional manner.
 
Major Duties:

• Be the initial point of contact for fund inquiries from staff or campus;
• Process the monthly funds held billing from campus;
• Execute and deliver monthly reports for non-scholarship funds;
• Execute and deliver annual scholarship reports;
• Create new funds in both the accounting and fundraising systems;
• Record invoices into the accounting system for payment;
• Draft daily journal entries in the accounting system;
• Record cash receipts deposited;
• Record gifts processed;
• Perform reconciliations including:
• Clearing account review;
• Prepare monthly RE/FE tie out report;
• Assist with preparation for annual financial statement audit;
• Provide backup support for the Senior Accountant in their absence; and
• Work on special projects and perform other duties as assigned; actively seek ways to assist the Finance team and improve processes.

Qualifications:

• Minimum of three (3) years of accounting experience in a professional setting (college accounting coursework will be considered in place of experience); accounting degree preferred
• Knowledge of basic accounting processes; non-profit and fund accounting experience preferred
• Intermediate-to-advanced computer skills covering a variety of software including Microsoft products, specifically Word and Excel;
• Positive, professional attitude and a willingness to learn new skills;
• Strong communication and interpersonal skills;
• Attention to detail with the ability to gather data, analyze information and prepare accurate reports;
• Flexibility and ability to perform diverse tasks in a timely way;
• Ability to maintain confidentiality;
• Demonstrated ability to work independently and as a team member; and
• Reliable and predictable attendance.

Physical Demands:

• Ability to sit for extended periods of time;
• Ability to read computer screens and mail;
• Ability to unpack and move supplies up to fifty (50) pounds (lbs).

Work Environment:

• Professional and deadline-oriented environment in an office setting; and
• Interaction with staff and campus partners including Deans and Department Chairs.

Additional Duties:
Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee(s) holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.

EEO Employer

The Foundation does not discriminate in employment opportunities or practices on the basis of race, color, age, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, disability, genetic information, military status or membership in other protected groups. This policy governs all aspects of employment, including but not limited to selection, job assignment, compensation, discipline, termination, and access to benefits and training.