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Financial Manager

Topeka, KS
Company: Cornerstone of Topeka
Title: Finance Manager
Reports to: Executive Director
Classification: Non-Exempt, Full Time
Location: Topeka, KS

DESCRIPTION
The Finance Manager is responsible for overseeing the finances for Cornerstone. Performs all financial duties as required to ensure stability of the agency.

ESSENTIAL FUNCTIONS
Daily
  • Accept and enter rent checks in Rent Manager
  • Process Bank Deposits and process Remote Deposit
  • Review A/P invoices entered by Administrative Assistant
  • Review cash flow to ensure positive checking acct balance
  • Review Checking Acct activity via bank website
  • Review incoming mail after receiving from Administrative Assistant
Weekly
  • Process Accts Payable checks in Rent Manager
  • Review tenant balances and call tenants with past due rent
  • Prepare Accts Receivable reports with notes for weekly staff meeting
  • Accept tenant rent payments and enter in Rent Manager
Bi-Weekly
  • Enter timesheets via Mize Houser Website
  • Enter Payroll and tax records in Rent Manager
  • Enter Simple IRA and garnishments, (if needed) in Rent Manager
  • Enter 941 payroll tax payment in Rent Manager week after payroll
Monthly
  • Post rent in Rent Manager
  • Review and sign 3-Day notice and past due statement letters issued by the Administrative Assistant
  • Review tenant late fees entered by the Administrative Assistant
  • Prepare and review the Budget Comparison Report as well as the Balance Sheet and present to the finance committee.
  • Enter KS Unemployment
  • Reconcile all Checking, Savings and Credit Card Accounts
  • Ensure that a member of the Executive Committee has proper oversight of Executive Director’s credit card statement and reimbursement checks
  • Prepare reports for Cornerstone Apartments required by KHRC and upload into Procorem by 15th of month
  • Prepare reports for Cornerstone Apartments required by MHEG and email to list of required recipients by 15th of month
  • Enter Journal Entry to record required Replacement Reserves for Cornerstone of Topeka, Inc.
  • Transfer cash between Checking Acct to Replacement Reserve Acct for Cornerstone of Topeka
  • Write check to Horizon Bank for Cornerstone Apartments for replacement reserves
  • Charge Cornerstone Apartments, LP for Maintenance, Admin and Management
  • Post Mortgage Loan Principal and Interest amounts via bank website and statements into Rent Manager. Reconcile loan balance to bank balance.
  • Enter Journal Entry to record monthly depreciation
  • Present financials to Finance Committee, attend Property Committee
Annually
  • Review all General Ledger Accts for year-end adjustments
  • List all assets acquired throughout the year and copy the invoices
  • Review with Executive Director all property, health, dental, life and long-term disability insurance coverage and premium quotes
  • Assess replacement reserve requirements to affordability period and update required amounts
  • Work with Exec Director to set rent amounts for properties.
  • Prepare Annual Budget for Cornerstone of Topeka and Cornerstone Apartments. Prior to last board meeting of the year
  • Compile all reports & documentation for year-end review to be given to accountant
  • Work with accountant and provide further information as required for year-end review
  • Compare loan payments & balance for year-end accuracy
On-going
  • Enter Payable Invoices for rehab and new construction projects
  • Track expenses and budget for new construction and rehab projects
  • Manage the insurance for all properties, (making sure new properties have coverage and any building vacant for more than 30 days has a vacancy endorsement added)
  • Accept tenant rent payments and enter in Rent Manager
  • Process Security Deposit refunds
  • Maintain financial portion of current tenant records
  • Enter SUTA payment in Rent Manager every quarter
  • Process all new employee paperwork for payroll & insurance
  • Add new employees in Rent Manager and notify Mize Houser of new employee
  • Conduct a semi-annual review of each unit’s Profit & Loss Statement
  • Contact Jensen Communications to handle all computer related issues
  • Administrator of Rent Manager
  • Train new employees how to use Rent Manager
  • Answer the phone; interact with tenants; greet public
  • Various administrative duties as needed
WORK CONTACTS
  • Regular contact with other agencies to provide information or documentation as requested, as well as make needed inquiries regarding invoicing, tenants, or other information to process specific responsibilities.
CONDITIONS OF WORK
  • Full-time hourly position. Hours worked are 8:00am-5:00pm with one-hour lunch. All staff coordinate coverage of office during regular business hours. On occasion this position will be required to attend an evening or weekend meeting/function.
DESIRABLE KNOWLEDGE, SKILLS AND ABILITIES
Practical knowledge:
  • General Accounting Practices
  • In-Depth understanding of Financial Statements
Basic knowledge of:
  • Public social services and community resources available to community
Skill in:
  • Effectively operating a variety of office equipment to include computer, keyboard, fax transmittals and copiers
  • Effectively utilizing computer systems and software applications
Ability to:
  • Make decisions in accordance with established policies and regulations
  • Maintain confidentiality and work in team setting
  • Understand and grasp ideas quickly and follow instructions with initiative and exercise good judgement
  • Perform mathematical computations accurately
  • Organize workload to meet deadlines
  • Communicate clearly and concisely, both orally and in writing
  • Maintain accurate and up-to-date records and documentation
  • Establish and maintain cooperative working relationships with those contacted in the course of the work
ACCEPTABLE EXPERIENCE AND TRAINING
Bachelors or Associates Degree preferred. High School Diploma or G.E.D. certificate Required and at least five (5) or more years progressively responsible experience involved in the field of Finance.
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