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Executive Assistant

Topeka, KS
Company: SBB Engineering
Job Title: Executive Assistant
Schedule: Monday through Friday, 8:00am – 5:00pm
Job Classification:  Non-exempt, Full-time           
Reporting Relationship: Company Principal(s)
Salary: Starting at $20-$25/hour – negotiable depending on experience

Primary Accountabilities:
The Executive Assistant will be responsible for managing general office duties, such as answering phone calls and interacting with clients/vendors, developing comprehensive project proposals, organizing all reports manually and electronically, and coordinating with staff for various tasks. 

Major Duties:
  • Acts as the first point of contact for clients, contractors, and office visitors by phone, email, or in-person.
  • Coordinates with office staff to obtain necessary materials, tools, and supplies.
  • Organizes items, both manually and electronically, in an efficient and productive manner. 
  • Coordinates and communicates with subcontractors to perform office and grounds maintenance tasks.
  • Coordinates and collaborates with the company’s marketing and human resources providers.
  • Researches markets, identifies potential clients, develops and enhances client relationships.
  • Coordinates benefits and policy options with health insurance providers.
  • Assists with development, review, and editing of comprehensive company proposals.
  • Assists with project close-out tasks, including development of project description sheets.
  • Tracks and reports on local, state, and federal compliance guidelines.
  • Tracks project timelines.
Required Qualifications:
  • Bachelor’s degree in Business Administration or related field.
  • Three (3) to five (5) years of progressively responsible experience in office administration.
  • Self-motivated and driven for excellence.
  • Ability to provide exemplary service to clients and office staff.
  • Ability to keep and maintain records, filing systems and make reports in a timely manner, as directed.
  • Ability to work independently and in team settings.
  • Detail oriented with a high degree of accuracy and thoroughness.
  • Ability to encourage and build mutual trust, respect, and cooperation amongst team members.
  • Ability to handle confidential information with integrity.
  • Strong interpersonal communication skills and the ability to establish and maintain effective working relationships across all levels of the company.  
  • Ability to effectively communicate, present information and respond to questions, both in a written and verbal manner.
Physical Demands:
  • Ability to sit or stand for extended periods of time.
  • Ability to stand, lift, carry, push, pull, balance, stoop, reach, handle, talk, hear, see, grasp, move head and neck and movement across mid-line.
  • Ability to lift up to twenty-five (25) pounds with frequent lifting and/or carrying of objects weighing up to ten (10) pounds.
  • Finger dexterity, manual dexterity, alertness, precision, motor coordination, auditory discrimination and tactile discrimination.
Work Environment:
  • Inside/indoor office environment which provides protection from weather condition, but not necessarily temperature changes.
  • Interaction with staff and customers.
Additional Duties:
Additional duties and responsibilities may be added to this job description at any time.  The job description does not state or imply that these are the only activities to be performed by the employee holding this position.  Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.
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