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Business Transformation Office (BTO) Project Manager
Topeka, KSCompany: CoreFirst Bank & Trust
Position: Business Transformation Office (BTO) Project Manager
Reports to: Director of Transformation & Continuous Improvement
Classification: Exempt; Full-Time
Hours: Monday-Friday 8:00am-5:00pm, other days and hours as needed
Location: Topeka, KS - Headquarters
Role:
The BTO Project Manager will lead project delivery and execution within CoreFirst’s BTO. This position will focus on ensuring successful project delivery in collaboration with project teams, key project stakeholders, vendor teams, and BTO governance members.
The primary effort of the BTO Project Manager will be to manage project performance, resourcing, and reporting to deliver projects on time, in budget, to scope, and with expected outcomes.
Responsibilities:
Experience
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk and listen to members and other employees. Physical activities include a combination of constant sitting, constant hand motion and occasional standing/walking. These activities are not necessarily performed to the same degree and combination every day.
Travel
Travel is primarily local during the business day, although some local evening and weekend travel may be expected.
Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copy machines, filing cabinets, and fax machines. Applicants must have a clean driving record and pass a drug screen and background check.
Other Internal applicants must be meeting the minimum requirements of their current job and submit a cover letter and resume via the employee portal.
Applicants must have a clean driving record and pass a drug screen and background check.
Internal applicants must be meeting the minimum requirements of their current job and submit a cover letter and resume via the employee portal.
CoreFirst provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, CoreFirst complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Position: Business Transformation Office (BTO) Project Manager
Reports to: Director of Transformation & Continuous Improvement
Classification: Exempt; Full-Time
Hours: Monday-Friday 8:00am-5:00pm, other days and hours as needed
Location: Topeka, KS - Headquarters
Role:
The BTO Project Manager will lead project delivery and execution within CoreFirst’s BTO. This position will focus on ensuring successful project delivery in collaboration with project teams, key project stakeholders, vendor teams, and BTO governance members.
The primary effort of the BTO Project Manager will be to manage project performance, resourcing, and reporting to deliver projects on time, in budget, to scope, and with expected outcomes.
Responsibilities:
- Execution Team Management
- Develop and maintain project plans across execution teams ensuring tasks are prioritized with clear ownership and timing requirements
- Drive daily communication and coordination with execution team, leveraging other enterprise stakeholders where necessary for subject matter expertise
- Resolve or escalate risks, issues, and decisions
- Create and communicate recurring status reports to leadership
- Prepare reports and lead daily Execution Team Standup Meetings as needed
- Proactively identify opportunities for process improvement and lessons learned during project closure
- Project Performance Management
- Ensure project outcomes are aligned with CoreFirst’s strategy and project charter
- Monitor project health by tracking Key Performance Indicators (KPIs) across projects
- Monitor project financials (e.g., burn rate) and escalate forecasted variances to Business Owner and leadership
- Assess project resource capacity, adjusting resource allocation as necessary during project delivery
- Lead project reviews following initial delivery to assess ROI and articulate areas for future improvement
- Develop and execute resource onboarding for internal resources and vendor teams
- Recurring Meeting Ownership
- Weekly Project Status Meetings. Present project status report(s) to business owners, project team members, and Director of Transformation. Responsible for maintain project status report.
- As frequent as daily Execution Team Standup Meetings for business owner, project team members, delivery team members, and handoff partners (as necessary)
- Other Recurring Meeting Participation
- BTO Program Health Meeting to review BTO Operations Report, resolve risks/issues, decision items, and intake/project prioritization
- Resource Utilization and Development
- Operate within BTO Charter and Governance Framework. Participate in its ongoing refinement
- Utilize and maintain established reports and delivery tools.
- Use and optimize BTO toolkit and technology
Experience
- Required Experience
- Three or more years of experience in project management
- Experience developing project charter, managing project budget, maintaining RAID log, and status reporting
- Strong Microsoft Office skills (e.g., Word, PowerPoint, Excel, Outlook, Project, Visio)
- Familiar with PPM tools for project and PPM enterprise systems (e.g., Smartsheet, Microsoft Project, Primavera, Planisware, Jira, Clarity)
- Preferred Experience
- Proven experience in various aspects of program/portfolio management, Business Transformation Office (BTO), and/or Project Management Office (PMO) operations
- Holistic understanding of enterprise change impacts
- Financial Services industry expertise
- Bachelor’s degree in related field (e.g., business, organizational behavior, systems engineering, engineering management, or communications) or equivalent Project Management work experience
- PMI certification(s) (e.g., PMP, lean project management) and/or Agile certification(s) (e.g., Scrum Master, Product Owner [CSPO], Product Manager [SAFe, POPM])
- Project Management
- Strong skills in project documentation through all lifecycle phases (e.g., project charter, managing project budget, maintaining RAID log, status reporting, and project closure)
- Strong project management methodology background, including familiarity with PMBOK concepts
- Communications
- Produce organized, detailed, and well written reports
- Strong presentation, communication, and facilitation skills (i.e., oral and written)
- Ability to clearly articulate messages to a variety of audiences, including senior leadership levels
- Skilled in developing and maintaining relationships with peers and leaders
- Team Engagement
- Flexible and adaptable - adjust positively to situations involving ambiguity, rapidly changing tasks, shifting priorities, or simultaneous demands
- Must be a team player and able to work collaboratively with others
- Comfortable with driving discussion and holding teams and individuals accountable for success
- Commit to inclusion and diversity, and openness to new ideas and perspectives
- Cultivate unity and enthusiasm within team members and associates
- Empower team members to provide valuable input and make decisions with confidence
- Critical Thinking
- Problem solving and root cause identification skills
- Aptitude to learn quickly and to rapidly apply new skills to execute project tasks
- Make independent decisions in ambiguous situations and provide recommendations
- Adherence to CoreFirst Values: Respect, Communication, Integrity, Initiative, and Accountability. A secondary focus on internal and external Customers, Compliance, Ethics, Perseverance, and Time Management is also essential.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk and listen to members and other employees. Physical activities include a combination of constant sitting, constant hand motion and occasional standing/walking. These activities are not necessarily performed to the same degree and combination every day.
Travel
Travel is primarily local during the business day, although some local evening and weekend travel may be expected.
Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copy machines, filing cabinets, and fax machines. Applicants must have a clean driving record and pass a drug screen and background check.
Other Internal applicants must be meeting the minimum requirements of their current job and submit a cover letter and resume via the employee portal.
Applicants must have a clean driving record and pass a drug screen and background check.
Internal applicants must be meeting the minimum requirements of their current job and submit a cover letter and resume via the employee portal.
CoreFirst provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, CoreFirst complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.