Organization: Kansas Medial Society
Title: Association Management Coordinator
Job Classification: Exempt, Full-Time
Reports to: KMS Executive Director
Work schedule: Generally 8 hours per day per schedule, 8:00 a. m. – 5:00 p.m.
Location: Topeka, KS
The Association Management Coordinator is a key position within KMS and serves as the primary administrator/support staff for various specialty, county or affiliate medical societies that contract with KMS. The position is responsible for activities related to communication, recruitment and retention of membership; oversight of membership data base; communication with affiliate medical societies and other KMS partners; coordinating activities of specialty and affiliate medical societies as directed; performing accounting and finance duties as assigned; assisting with the professional practices review services and assist with the planning and execution of the KMS annual members meeting; and assisting with scheduling and arranging committee meetings.
- Serve as initial point of contact for all membership-related inquiries from members of contracted partners, affiliated organizations, and other organizations associated with KMS.
- Provide active leadership and support for all membership organizations that contract with KMS for organizational support services.
- Maintain and improve the quality of communication and support with leadership of contracted organizations.
- Manage contracted organizations’ membership database, including ensuring accuracy of information for current members as well as obtaining accurate information for potential members.
- Manage new member application process for KMS and all other contracted organizations.
- Work closely with Finance staff to verify accuracy of contracted organization dues payments, accounts payable/receivable and maintain appropriate financial records.
- Participate in the development, execution and maintenance of internal systems which will improve the efficiency of contracted membership processes.
- Serve as coordinator of specialty and affiliate societies including recruiting members within each society to KMS membership; planning and attending annual and board meetings as directed; maintaining timely financial accounting and appropriate federal and state government filings.
- Attend meetings, prepare informational materials and perform other functions as directed.
- Assist with coordination of the KMS Professional Practice Review Service.
- Assist with coordination and execution of KMS annual members meeting planning as directed.
- Perform other duties as assigned.
Qualifications and Skills Requirements:
- Associate or bachelor’s degree preferred. Field experience will be considered.
- Experience in non-profit associations is helpful.
- Must have the ability to supervise and work with other staff members.
- Must have the ability to communicate effectively with staff and member physicians.
- Must be an effective organizer, detail oriented, and able to motivate members and staff to achieve their fullest potential.
- Must be knowledgeable in administrative matters and perform them efficiently.
- Must have strong computer skills in Microsoft Office, including Word, Excel, Publisher, PowerPoint and Outlook.
- Must have high level of interpersonal skills.
- Must possess initiative, adaptability, time management, good judgement and the ability to multi-task.
- Must treat much information received as confidential.
- Must be dependable and able to assume responsibility.
- Must be able to work with minimal supervision.
- Must be able to set priorities and meet deadlines.
- Must have the ability to travel, work occasional weekends, and occasionally spend time away from home.
- Lift and move items up to thirty (30) pounds
- Sit, stand and walk for extended periods of time
- Ability to work on the computer for hours at a time and concentrate on detailed information
- Bend, kneel and reach items with use of hands/fingers to handle or feel objects, tools or controls
- Must be able to speak and listen effectively
- Vision abilities for close vision, color vision, peripheral vision, and depth perception
- Professional office environment in Topeka, Kansas.
- Contact with medical office staff, physicians, attorneys, and general public.
- Some travel is required.
This job description does not state or imply that these are the only activities to be performed by the team member holding this position. Staff is required to follow other job-related instructions and to perform other job-related responsibilities as requested by management.