Company: Flint Hills Area Transportation Agency Inc. (FHATA)
Position Title: Director of Finance
Reports To: Executive Director
Classification: Exempt; Full-time
Work Schedule: Monday through Friday, 8AM-5PM
Location: 5815 Marlatt Avenue, Manhattan, KS 66503

SUMMARY OF THE POSITION: The Director of Finance oversees all financial operations of the Flint Hills Area Transportation Agency, including policy development, planning, reporting, and internal controls. This role ensures the agency’s financial health and provides strategic support to the Executive Director and team. It also manages federal and state transit grants, ensuring compliance and accurate reporting. The position safeguards agency resources and delivers reliable financial information.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Leadership / Executive Team Responsibilities

• Collaborates with executive leadership to define long-term goals and support them through fiscal strategy.
• Serves as a non-voting Board Treasurer.
• Leads budget development and strategic financial planning.
• Advises the Executive Director on financial decisions and policy.
• Ensures compliance with financial regulations and maintains awareness of changes in accounting standards.
• Represents the department externally and engages in professional development.

Fiscal Roles and Responsibilities

• Prepares financial statements and reports in accordance with GAAP.
• Develops and monitors operating and capital budgets; ensures financial stability and prevents overruns.
• Oversees tax filings, audits, and accounting systems (QuickBooks, Fleet Maintenance).
• Manages banking records, reconciliations, and all accounting functions.
• Conducts financial analysis and maintains asset records and depreciation schedules.
• Oversees payroll, benefits, and retirement plan administration.
• Develops and enforces procurement policies.

Grant Management and compliance

• Administers and reports on federal, state, and local grants.
• Ensures agency-wide compliance and conducts internal audits.
• Responds to external audits and implements corrective actions.
• Maintains cost allocation methods and uses federal/state grant systems (TRAMS, ECHO, KDOT).

People Management (Relationship Management)

• Oversees Finance Team operations and ensures deadlines are met.
• Promotes high standards and continuous improvement.
• Coaches and evaluates staff; manages disciplinary actions.
• Supports EEO program implementation and compliance, including audits and reporting.

QUALIFICATIONS:

• Education: Bachelor’s degree in business administration (or related field) and Certified Public Accounting designation, required.
• Education Preferred: Master’s degree in business administration (or related field), preferred.
• Experience: 5-7 years’ experience in government, non-profit, public transportation or other relevant area.
• Experience Preferred: 5-7 years’ experience working with Federal Transit Administration grants.
• Experience Preferred: Two years’ experience in public transportation and/or grant administration
• Experience Preferred: Experience with QuickBooks Enterprise.
• Knowledge of generally accepted accounting theories, principles, methods, practices, and terminology.
• Knowledge of techniques commonly used in locating errors in accounting records.
• Knowledge of generally accepted auditing principles, procedures, and practices.
• Knowledge of cost accounting and cost funding procedures.
• Knowledge and understanding of proper internal controls
• Knowledge of governmental accounting and budgeting principles and procedures.
• Knowledge of federal grant procedures and reports.
• Ability to collect and organize accounting data, interpret its significance, and prepare accurate financial reports.
• Ability to present accounting data in a clear and understandable manner to both technical and non-technical users.
• Ability to solve difficult and complex accounting and related financial problems.
• Ability to analyze and recommend improvements in accounting systems.
• Ability to maintain records and prepare reports and correspondence related to the work.
• Ability to maintain favorable public relations
• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Strong supervisory and leadership skills.
• Thorough knowledge of employment-related laws and regulations.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• A thorough understanding of business administration, management, and business forecasting strategies and techniques.
• Knowledge of and experience with varied human resource information systems.
• Proficient with Microsoft Office Suite or related software.

PHYSICAL REQUIREMENTS:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at all times.

The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.