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Executive Director

Topeka, KS
Company: Kansas Motor Carriers Association
Job Classification: Exempt, Full-time
Work Schedule: As negotiated
Reporting Relationship: President and Board of Directors
Location: Topeka, KS
Primary Accountabilities:
The Executive Director is an officer of the association and responsible for complete oversight of the external and internal operations of the organization. The Executive Director is responsible in the development and oversight of the budget and responsible for the development, facilitation and implementation of annual objectives, priorities and goals as outlined by the President and the Board of Directors.
Major Duties:
  • Operations
    • Oversees the processes that ensures that the operation of the association is meeting the outlined financial goals and annual operating goals as determined by the President, officers and executive committee.
    • Determines what resources are needed to fulfill these goals and assigning the appropriate staff to meet these goals.
    • Develops an annual plan that will meet the annual objectives in all areas of the association.
    • Reports on all operational processes on a regular basis to the officers and will regularly evaluate and revise as needed.
    • Manages all financial aspects of the association and fulfill goals as outlined by the executive committee and approved budget.
  • Government Relations:
    • Oversees all aspects of the association’s comprehensive government relations plan which will include KMCA’s ongoing advocacy efforts with all branches at the state and national level and also w/all agencies impacting the industry.
    • Leads, develops and implements plan to develop annual policy positions/legislative priorities.
    • Registers and files all necessary lobbing reports with the Kansas Governmental Ethic Commission.
    • Oversees administrative, communication and marketing efforts related to KMCA’s overall government relations program.
    • Oversees grassroots efforts and member outreach efforts specific to KMCA’s government relations plan.
    • Oversees policy development, education and communication with members’ elected leaders and regulators.
    • Oversees all activities associated with KMCA PRO TRUCK PAC, including filing of all necessary reports with the Kansas Governmental Ethic Commission.
    • Ensures that KMCA continues to have a strong and powerful presence in all areas as outlined by KMCA Board of Directors.
  • Membership
    • Monitors the daily and weekly activities of the staff and works with these individuals as they identify and recruit potential members, works with current members and identifies other goals that will enhance the membership efforts of the association.
    • Develop policies and procedures that will ensure the timely and accurate billing of all members on a monthly, quarterly and annual basis.
    • Monitors the dues collection and its relation to the overall budget.
    • Collaborates with the executive committee and the staff on developing the realistic annual goals of the membership department and identifying the proper resources to meet those goals and successfully carry out the membership goals of the association to secure the needed revenue to be in compliance w/the approved budget.
  • Non Dues/Preferred Partners
    • Communicates with preferred partners on a regular basis.
    • Develops and implements marketing plans with each unique preferred partner and outlines goals and mission of each partner as defined by the annual plan/budget.
    • Monitors activities and progress by the preferred partners to ensure that marketing goals and financial goals as agreed upon by the association and the partners are being met and reached.
    • Establishes the procedures and processes that are needed to fulfill the marketing plan for each preferred partner and assigns staff accordingly.
    • Researches and explores potential preferred partners that will be mutually beneficial and financially acceptable to the association and present those proposals as deemed necessary to the proper committee for fulfillment of the overall mission of the association
  • Participates and oversees all KMCA events, and is the visible role of management for KMCA events.
  • Oversees the staff of the association and fulfills the required Human Resources duties.
  • Manages the Kansas Department of Revenue Contract, and is responsible that KMCA staff meets the provisions as provided by the KDOR.
  • Manages all relations with the tenant of the KMCA Building, as well as, negotiating annual lease and developing annual budget as it relates to all building expenses, maintenance and repairs.
  • Serves as Secretary/Treasurer of KMCA’s for-profit corporation Kansas Motor Carriers Services, Inc . and be responsible for all aspects of the corporation including: budgeting, audit, tax filing and the common paymaster agreement.
  • Serves as Secretary/Treasurer of KMCA’s for-profit corporation Kansas Motor Carriers Insurance Group, Inc. and be responsible for all aspects of the corporation including: budgeting, audit, tax filing and the return of investor’s excess premium dollars.
  • Serves serve as Secretary/Treasurer of KMCA’s Foundation, a non-profit charity corporation and be responsible for all aspects of the corporation including: budgeting, audit, tax filing and the distribution of scholarship funds as determined by the Foundation’s Board of Trustees.
  • Serves as Tariff Manager for the Kansas Motor Carriers Association Kansas Corporation Commission collectively made Tariff No. 40 governing the transportation of household goods. This shall include maintenance of the Scope Tariff, Powers of Attorney and providing individual tariff filing services.
  • Maintains a visible and active presence in all organizations, events and meetings that support the mission of the association.
  • Performs other duties as may be assigned by the Board from time to time.
Position Requirements:      
  • Bachelor’s Degree– Advanced Degree Preferred
  • Ten (10) or more years of progressive management experience.
  • Board development, fundraising, marketing/branding and fiscal management experience required.
  • Experience with non-profit management in the state of Kansas is preferred.
  • A financially savvy and politically astute leader with the ability to set clear priorities, delegate, and direct investments in people and systems. Solid analytics, organizational and problem-solving skills which support and enable sound decision making.
  • Ability to work effectively with a variety of internal and external stakeholders. Ability to negotiate and achieve consensus among differing opinions.
  • General knowledge and understanding of applicable government relations, legislation and licensing.
  • Outstanding communication and presentation skills. Experience and proclivity to be a confident, outgoing spokesperson, relationship-builder and fundraiser.
  • Successful track record of recruiting and retaining a strong leadership team.
  • Strong commitment to life-long learning and the professional development of staff.
Physical Demands:
  • Regularly required to speak and hear, sit, stand, walk, reach and use hands.
  • Ability to read computer screens for an extended period of time.
  • Ability to lift up to twenty-five (25) pounds.
  • Ability to travel, as needed. Valid driver’s license is required.
Work Environment:
  • Professional and deadline-oriented environment in an office setting.
  • Interaction with Board, staff, members, clients and guests.
Additional Duties:
Additional duties and responsibilities may be added to this Job Description at any time. The Job Description does not state or imply that these are the only activities to be performed by the employee holding this position.  Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.

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