Company: Family Service and Guidance Center 
Position Title:  Chief Financial Officer
Job Classification: Exempt; Full-Time        
Work Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m. & as needed    
Reporting Structure: Chief Executive Officer
Department: Finance 

Position Summary:     
This position is accountable to the CEO for the overall fiscal management and operation of FSGC and related programs. Responsible for developing, coordinating, directing, implementing, operating and maintaining the best possible combination of processes consistent with FSGC’s goals, objectives and financial resources. Responsible for the fiscal portion of the development, implementation, and monitoring of the status of all contracts, products/purchases, forecasting and performance expectations. Responsible for developing long and short range reports and forecasts to assure successful completion of FSGC’s financial goals and objectives. Participates with Leadership members in developing FSGC’s strategic direction. Establishes and oversees system of internal controls. Encourages and assists department heads in establishing a measure of performance, increased productivity, cost controls and maximum utilization of resources. Provides related reports and is prepared to present financial reports to the Board of Directors at the request of the CEO. Serves as the Treasurer of the Family Service & Guidance Center Foundation. 

Major Duties:

• Planning: Establish plans, and financial goals and objectives in conjunction with the CEO and the Board of Directors to assure FSGC’s financial and business success.
  • Establish the process and ensure the development of organizational budgets and the FSGC Foundation for CEO, Board of Directors, and Board of Trustees approval.
  • Coordinate development of annual operating and capital budgets.
    • Work together with members of Leadership Team to gather input and relevant information for this purpose
    • Ensure that all department managers have current information regarding budget and actual financial results.
    • Work with staff who have budget responsibility to create and implement indicated responses to the financial results.
    • Maintain a business operations procedure manual including job descriptions and duties of assigned staff.
• Control: Maintain an accounting system including the development and maintenance of all appropriate controls, procedures, and records necessary to satisfy external funding agencies and to meet generally accepted accounting principles. In conjunction with the CEO and Leadership Team,
  • Establish the development and execution of sound operational and financial processes, including internal controls, to monitor FSGC’s programs/systems for efficiency and effectiveness.
  • Establish efficient and cost effective policies and oversee the management for purchasing, tax exemptions, audits, financial reporting, cash management, debt service, and accounts payable.
  • Establish cash management and investment policies to maximize return while minimizing risk.
  • Complete timely negotiations and contracting for reinsurance and general organization insurance coverage, loans, leasing/maintenance agreements and purchasing agreements. Participate in conjunction with the CEO in the development of, maintenance of, and compliance with all contracts, leases, loans, agreements, insurance policies, etc., which are part of the agency’s overall operation.
• Fiscal Oversight: Ensure development, implementation and execution of financial policies, practices and procedures to foster the achievement of short and long-range financial goals and objectives and recommend corrective action when needed.
  • Oversee financial operations audits – State, Independent, and Special
  • Oversee Accounts Receivable and Accounts Payable programs, including monthly close process
  • Reconcile all bank accounts
  • Manage assets, including CD maturity
  • Develop and maintain depreciation schedules on all facilities, equipment, and vehicles
  • Perform similar functions for the Family Service & Guidance Center Foundation, serve as Treasurer, provide monthly financial reports to the Foundation Board. Provide annual calculation of amounts available for the Foundation to award.
• Financial Reporting: Oversee the preparation of annual and monthly financial statements, comparisons of actual conditions to budget, regulatory and grant reports, internal reports, and reports to the Leadership Team, CEO, and Board of Directors.
  • Ensure that the financial reporting process and resultant reports are prepared in accordance with generally accepted accounting standards and accurately present the financial position of the organization and the results of its operations--both on a month-to-month basis and on an annual basis.
  • Ensure that the organizational financial statements are prepared on a timely basis and accurately reflect the financial condition and results of operations of the organization.
  • Prepare or direct the preparation of all necessary financial and statistical reports for management needs, the Board of Directors, financial institutions, trade organizations, accrediting bodies, and state, local and federal agencies, including all IRS forms 5500 and 990 and Kansas form NP.
  • Prepare and submit annual Federal Indirect Cost Rate proposal.
  • Complete all annual, quarterly, and monthly reports and submit timely to appropriate outside entities (State of Kansas, Grantors, etc…).
  • Monitor and provide analysis of FSGC’s departmental monthly financial reports
• Supervision and Leadership: Provide leadership and management consistent with agency and Leadership Team policies, procedures, decisions, and agreements, including stated mission and values.
  • Maintain productive relationships with agency leaders, managers, communities and State agencies.
  • Promote a positive image of FSGC by initiating, developing and sustaining effective business relationships within the agency and in the communities served by FSGC.
  • Oversee and monitor the administration of the department’s employment related activities in accordance with FSGC policies and in a consistent and legally responsive manner, which includes the principles of equal employment and affirmative actions, including, but not limited to the following: recruitment, selection, hiring, training, development, retention, setting and monitoring standards of performance, promotions, transfers and terminations.
  • Oversee Grounds and Maintenance, Information Technology, and Electronic Health Record programs
  • Other duties as necessary to the efficient financial operation of the agency.

Position Qualifications:

• Education/Licensure:
  • A four-year degree in accounting, finance or other business degree required.
  • CPA, CMA or MBA are preferred.
  • Must have knowledge of state and federal financial regulations.
  • Must successfully pass the KBI and DCF Central registry background investigations.
  • Must possess a valid driver’s license, a good driving record, current auto insurance and reliable transportation.
• Experience:
  • Must have at least seven years of experience with broad exposure to accounting and financial analysis.
  • Must have skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Must have some background experience with information technology.
  • Must have good supervisory skills.
  • Must be an effective ambassador of the agency and work with various constituencies in the Topeka/Shawnee County community.
  • Must have organizational and decision making skills to be able to work independently with minimal supervision.
  • Must have good verbal and written communication skills with the ability to work effectively with various levels of professionals, both internally and externally.

Knowledge/Skills/Abilities:

• Effective communication skills (verbal and written)
• Customer focused (internal and external)
• Excellent listening skills
• Accountability
• Leadership
• Reliability
• Trust/Integrity
• Adaptability/Flexibility
• Time Management
• Organizational Skills
• Proficiency in MS Office Suite with ability to learn other software programs as necessary
• Relationship building  Problem Solving
• Attention to detail and accuracy in work
• Being collaborative

Physical Demands: 

• Ability to stand, walk, manually manipulate, reach outward, reach above shoulder, squat and kneel occasionally. 
• Ability to sit and bend down frequently. 
• Ability to lift/carry 10-20 pounds frequently; ability to lift/carry 20-50 pounds occasionally. 
• Ability to push/pull 12 pounds or less frequently; ability to push/pull 26-40 pounds occasionally. 

Work Environment: 
Office and community based working environment, requires flexible schedule. Frequent interruptions can occur. Minimal risk of exposure to aggressive and/or acting out (verbal and physical) children and youth. This position may involve long periods of sitting or standing, using telephone and computer. Stooping or bending to access files or lift and carry equipment or supplies is a requirement. Must be able to occasionally lift up to 50 pounds. Most interactions are with other agency staff, Board members, collaborative agencies or businesses in the community, and contractors or sales persons. 

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