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Administrative Assistant

Topeka, KS

Company: Salisbury Construction and Industrial Supply
Job Title: Administrative Assistant
Job Classification: Non-exempt, Full-time
Work Schedule: Monday through Friday, 8:00am – 5:00pm
Reporting Relationship: President
Location: On-Site at Salisbury office in Topeka, KS
Salary: $19-$20/hr., based on experience

Primary Accountability (Job Purpose):

The Administrative Assistant is responsible for answering phone calls, greeting customers, preparing all forms of communication, managing accounts, and other general administrative duties.

Primary Responsibilities:

  • Answers and directs phone calls.
  • Greets customers, vendors, and others who call on the company, and refers same to appropriate personnel.
  • Provides general support to all departments
  • Enters A/P Data and assists in setting up invoices for payment, ascertaining that all merchandise is received correctly, and pricing is correct against purchase orders and dating terms.
  • Verifies vendor statements to make certain accounts are not past due.
  • Maintains orderly and complete electronic and hardcopy filing system.
  • Assists in balancing petty cash expenditures.
  • Performs, as needed, a variety of general office and clerical duties: faxing, scanning, copying, matching order file copies, preparing invoices, stuffing and mailing envelopes, etc.
  • Assists with maintaining and purchases of office supplies.
  • Assists with new customer credit applications and processing.
  • Assists in preparation of invoices and monthly statements to customers.
  • Assists in preparation of A/R deposits to bank; balancing of daily receivables.
  • Assists in keeping complete and systematic records of business transactions.
  • Attends company and department meetings as requested.
  • Performs all other related duties as assigned.

Qualifications:

  • High School Diploma or GED required. Associate degree in a related field is preferred.
  • Minimum of one (1) year of administrative or related experience. Three (3) years related experience preferred.
  • Computer experience including Microsoft Office Software and QuickBooks. Excellent computer skills, especially typing.
  • Attention to detail.
  • Excellent problem-solving skills and strong mathematical skills.
  • Detail oriented with a high degree of accuracy and thoroughness.
  • Ability to multi-task, problem-solve, and work well under pressure and meet deadlines.
  • Ability to demonstrate strong planning and organizing skills.
  • Ability to demonstrate a personality which is pleasant, cooperative and mature.
  • Ability to effectively communicate, present information and respond to questions, both in a written and verbal manner.
  • Ability to work independently and in team settings.
  • Self-motivated and interested in working with other people, as well as maintaining a good team attitude.

Physical Demands:

  • Ability to sit or extended periods of time.
  • Ability to stand, lift, carry, push, pull, balance, stoop, reach, handle, talk, hear, see, grasp, move head and neck and movement across mid-line.
  • Ability to lift up to twenty-five (25) pounds with frequent lifting and/or carrying of objects weighing up to ten (10) pounds.
  • Finger dexterity, manual dexterity, alertness, precision, motor coordination, auditory discrimination and tactile discrimination.

Work Environment:

  • Professional and deadline-oriented environment in an office setting. The noise level is typically moderate.

Additional Duties:

Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.

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