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Coordinator for Executive Leadership

Manhattan, KS
Company: Manhattan Area Technical College
Title: Coordinator for Executive Leadership
Job Classification: Exempt, Salaried, Full-Time
Reporting Relationship: Vice President of Student Success (VPSS)/CAO/CSSO/Interim CFO
Compensation: Pay Grade: 9 ($35,568 - $45,068)*
Work Schedule: Hours of Operation, Occasional Evening/Weekend events, BOD Meeting
Location: Manhattan, Kansas

Please note: the minimum salary for this position is $35,568 per year. Target beginning salary is $39,500. Actual salary will be determined based on the candidate’s experience and education. The range indicated includes both typical hiring range and future progression.

Primary Accountabilities: The Coordinator for Executive Leadership position is responsible for ensuring the efficiency and effectiveness of the President’s and Vice President’s Office through exemplary executive administrative support and leadership. Serves as the primary point of contact for internal and external constituents in multiple capacities, acts as liaison and clerk to the college’s Board of Directors, and assists with the college foundation and outreach opportunities.

Major Duties:
  • Executive Support:
    • Strategically manages the President’s and VPSS’s office to ensure the utmost in efficiency and effectiveness; serve as “gatekeeper” and “gateway” role through:
      • being a bridge for smooth communication between the executive leadership offices and internal departments, demonstrating authority to maintain credibility, trust and support with senior administration, staff, faculty, and students;
      • communicating on behalf of the executive leadership office as the initial contact through management and coordination to receive phone calls/voicemail, announced and unannounced visits from staff, faculty, guests/visitors, board members, and any/all constituents;
      • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the executive leadership offices, including formal grievances and those of a sensitive or confidential nature; determines appropriate course of action, referral, or response; acts as a “barometer,” having a sense for the issues taking place in the environment and keeping the exec leadership updated.
      • Plans, organizes, coordinates, and participates in meetings, events, and activities as identified.
    • Completes a broad variety of administrative and technical tasks for the President and VPSS including managing an extremely fluid calendar of appointments and inform of upcoming commitments and responsibilities, with appropriate follow-up; manage memberships; compose and prepare confidential correspondences; coordinate, facilitate, and arrange complex and detailed travel plans, events, meetings to include itineraries/agendas and compilation of minutes.
    • Effectively manages administration specific budgets and coordinates with Business Office to ensure that all assets, materials, supplies, etc., are properly requested, managed, and documented per college policy and procedures.
    • Strategically prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures to include, but not limited to coordination and creation of academic schedule, facilitation and support of academic and institutional assessment procedures, assistance with in-service/end-of-year events, etc.
    • Coordinates with the Chief Information and Security Officer regarding inclement weather actions as determined by the President or his designee.
    • Support Welcome Center personnel as primary back-up during breaks, events, meetings, leave time, and other pertinent activities.
    • Performs other duties as assigned
  • Board of Directors Support:
    • Serves as Clerk to the Board of Directors through organization and coordination of meetings, board retreats; transcribe and maintain agenda, minutes, and relevant resources.
    • Communicate to the board members of pertinent college events, information, and board meetings.
    • Prepare board packets in a timely matter in compliance with Board policy, state and local regulations (i.e. Kansas Open Meeting Act, Kansas Open Records Act, Roberts Rules of Order, etc) while maintaining the highest level of confidentiality.
  • College Foundation and Outreach:
    • In support of the executive administration, assist the Dean of Academic Partnerships and Outreach, and Director of Manhattan Tech Foundation Board through various clerical, data imputing and processing, planning of events, and activities associated with MATC’s Foundation.
    • Facilitates a team in college specific public events that support, promote, and celebrate the college with community members and its constituents.
  • Associated degree required; focus in business, administrative support preferred.
  • 2 years of daily customer service interaction; 5 years customer service and/or certified training preferred.
  • 2 years of office administrative support experience; 4 years and/or experience within an educational setting preferred.
  • Experience in and knowledge as a board clerk, familiar with The Kansas Open Meeting Act, The Kansas Sunshine Laws, motions and overall knowledge of board meetings preferred.
  • Notary Public preferred.
  • Strong computer and word processing skills, proficient in Word, Excel, Adobe, PowerPoint, Outlook, Internet, Database management. Ability to learn new technologies with competence in websites and other technology.
  • Ability to communicate clearly and present oneself professionally through verbal, nonverbal (demeanor, dress, attitude), and written skills.
  • Ability to work independently, as well as in a team environment.
  • Strong organization skills with ability to multi‐task and be detail oriented.
  • Ability to exercise good judgment with a strong attention to detail in setting priorities and organization of work load.
  • Demonstrated poise, tact and diplomacy with the ability to handle sensitive and confidential information and situations.
Physical Demands:
  • Ability to sit for extended periods of time.
  • Ability to read computer screens and mail, email, talk on the phone.
  • Ability to unpack and move supplies up to twenty-five (25) lbs.
  • Dexterity of hands and fingers to operate a computer keyboard and mouse.
  • Ability to work occasional early mornings, evenings, and weekends as needed and attend events as required.
 Work Environment:
  • Professional and deadline-oriented environment in an educational setting.
  • Interaction with students, staff and guests.
  • Ability to effectively cultivate and support a team-based, highly interdepartmental communicative, hands-on approach that is conducive to MATC’s culture.
To apply, visit: MATC Career Page

1. This position description is not designed to cover or contain a comprehensive list of all duties and results to be performed in this position. Duties and Performance standards may be added, subtracted, and/or changed by your supervisor at any time due to changes in department or institutional requirements.
2. Unless exempt due to employment contract signed by the President, all employees of Manhattan Tech are to be considered as an “at-will” employee.
3. All employees of Manhattan Tech are considered “responsible employees” pertaining to Title IX regulations concerning both prevention and reporting of sexual assault or harassment situations. As such, all employees must communicate with the Title IX Coordinator if they witness or hear about sexual assault or harassment situations.
4. Manhattan Tech is an equal opportunity employer and complies with EEOC and ADA employment requirements. Manhattan Tech grants equal opportunity to all qualified persons without unlawful discrimination based on race, color, gender, age, national origin, ancestry, ethnicity, disability, sexual orientation, religion or veteran status.
5. All ‘offers of employment” are subject to criminal background check prior to employment.

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